New Timekeeping System

Why is LCCC moving to electronic timekeeping? Don’t you trust employees?
On the contrary, LCCC does trust its employees and wants to do right by them. It's federal law that employees in non-exempt jobs are paid for all hours worked, including additional pay for additional hours worked. Non-exempt employees must be paid at overtime rates if they work beyond a certain number of hours in a week. Human Resources has posted information regarding the Fair Labor Standards Act and the classification of non-exempt and exempt employees in EaglesEye, if employees want for more information.

Will electronic timekeeping result in a different amount paid each month?
Yes, there are a different number of paid days in some months as opposed to others, which will equate to a different end-of-the-month paycheck. Currently, non-exempt benefited employees are paid one twelfth of their contract monthly, with the last three days being advanced. This pay is then supported by a time sheet submitted at the beginning of the next month. While this has been the practice for many years, it doesn't meet the intent of the federal law. To help employees plan for the variances in their monthly pay, LCCC is developing a model to calculate the gross monthly pay for the year beginning July 2013. This will help employees plan for the variances in monthly gross pay.

When will this change happen?
The plan, as it stands now, is to install the software, build the integration with the Datatel Payroll system, design the procedures, and test to make sure all is working as desired in April and part of May. LCCC will test the software program and procedures in May, June, July and August. The software program and procedures will be adjusted as problem areas are found during the test period. LCCC would like to go live with the pilot groups in late August. The pilot groups selected are all non-exempt employees in Plant Operations and selected student worker groups. Between now and August, there will be multiple trainings for both the non-exempt employees and their supervisors. If all goes well, LCCC will incorporate what it has learned and will bring the rest of the non-exempt employees on to the system by January 2014.

How will employees clock in?
A number of card reader machines will be across campus. Additionally, employees can clock in on any on-campus computer. The card used to clock in is the new ID card with the mag strip, which is issued in Campus Living and Learning. Employees using the card readers will need to get a new LCCC ID card, if they have not already done so.
Is some kind of a pay review going on?
Yes, LCCC has contracted with a group to review our pay practices and to help develop procedures that are in compliance with federal law. As LCCC goes through this review, employees may be interviewed for clarification of current processes.

Fast Track program

What is the Fast Track program?
The Fast Track program is a way for students to complete an Associate of Arts degree in general studies in as little as 18 months. This program primarily targets non-traditional students (working adults, single parents, returning students and any other student who cannot attend traditional courses).

While the Fast Track program is intensive and rigorous, it's manageable for all individuals who are highly motivated and self-disciplined. Students may elect to take individual courses or complete an entire degree program in this alternative format. Efforts are being made to ensure that student services are provided for individuals enrolled in these courses / this program.

Will the courses be open to anyone or limited to people in the Fast Track program?
The courses will be open to anyone who would like to take advantage of eight-week courses. However, the current focus is on LCCC's target population. Through this endeavor, LCCC expects to attract new students.

Will the students in the program move through the classes together as a cohort?
No, at this time, this is not a cohort-based program.

What is the timeline for implementation?
The fall 2013 term is the anticipated implementation date. This program is being implemented using existing courses and faculty; no modifications have been made to the curriculum.

How does the program help students?
The program would benefit the students by allowing them to attend class at a time that is convenient for them, while also allowing them to complete their program of study within a shorter, more manageable period of time. Ultimately, it's an initiative to provide the community with access to education and students with program completion opportunities that will allow them to become productive, full-time members of the local workforce in a time frame that best meets their needs.

What is the impact of the program on faculty?
So far as LCCC is aware, there will be no impacts on faculty as a result of this program. As previously mentioned, these courses are being covered with current faculty using existing courses. Deans were asked to identify and speak with faculty members who would be willing to teach and cover these courses. However, the program is open to any faculty willing to participate.

What expectations are there to add additional coursework and/or programs to a Fast Track offering?
The expectation is to always look for ways to better serve the students and community; therefore, LCCC should continuously evaluate its programs to make sure it's meeting the needs of those the college serves. As LCCC moves forward, the deans and the VP of Academic Affairs will have conversations with the different departments to identify potential programs that faculty would like to pilot in this format. Additional discussion with the faculty is required.

2013-2014 Financial Aid Update

What is new or what has changed?
Beginning this fall, the financial aid office will be implementing some changes in how financial aid will be processed at LCCC. The following changes will be implemented this fall, 2013:

  • A financial aid census date will be established each term (10 business days after the term begins). The fall semester census date is: Sept. 9, 2013.
  • The first disbursement of Title IV aid (loans and Pell grants) will be scheduled the day after the census date.
  • Credit refund checks will be sent to students who have had their financial aid disbursed to their student account, after the census date, and have a credit balance. This could take an additional seven to 10 days.
  • Students will be able to charge books at the college bookstore approximately 10 days before the beginning of the term, if their financial aid is complete and they are eligible to charge books.

What is a financial aid census date?
A financial aid census date will be used by the financial aid office to determine the amount of Title IV aid that a student is eligible to receive, based on their enrollment/credit hours (10 business days after each term begins).

What does a census date mean for students?
Financial aid awards made before the beginning of a semester are based on expected full-time enrollment status. Student enrollment status will be checked on the census date of each semester/term. If a student’s registered credit hours are less than full-time, their awards will be adjusted at that time. For example, if a student is enrolled full-time on the census date, they will receive a full-time Pell grant disbursement (if eligible to receive Pell). If a student is enrolled half-time on the census date, they will receive a half-time Pell grant disbursement.

When will students receive their Title IV aid?
The earliest aid will be disbursed to the student account will be the day after the census date. For students who have a credit balance on their account, a credit refund check will be processed and mailed to the student’s address that is on file with LCCC, within seven to 10 days after disbursement of aid. It's important to note that if a student doesn't have a complete financial aid file, their Title IV aid may be delayed.

How do students charge books and supplies at the beginning of the semester?
Students who have a complete financial aid file may be able to charge books and supplies (no clothing, food, etc.) at the college bookstore at the beginning of the semester. Students who have a file complete date prior to July 31, 2013 should be able to charge books and supplies beginning Aug. 19, 2013 for the fall semester. Students receiving financial aid will no longer need a book voucher to charge books. Instead, students who are eligible to charge books and supplies will receive an email from the financial aid office after July 31, 2013, notifying them of their eligibility to charge books and supplies. Students may then go to the bookstore beginning Aug. 19, 2013 with their LCCC student ID and charge their textbooks and supplies. The bookstore charges are real-time and an invoice is created on their student account for their charges. Students not receiving financial aid, but are receiving educational benefits from Veterans Affairs or other outside agency funds (vocational rehabilitation, etc.) will still need to use a voucher to charge books and supplies. Veterans should check with the financial aid office regarding their vouchers before the semester begins. Students receiving outside agency educational benefits will need to contact LCCC third-party billing office/accounting for their vouchers.

What if a student drops or adds classes after the financial aid census date?
Students who drop or add classes after the financial aid census date will not have their Title IV aid awards adjusted, unless they completely withdraw from all classes. Students who completely withdraw or stop attending all of their classes before the end of a term will have their aid reviewed, and may be subject to a Return to Title IV (R2T4) calculation. The calculation determines “earned” and “unearned” Title IV aid. LCCC must return “unearned” Title IV funds to the various federal aid programs. Students will be notified if funds are returned as a result of this calculation, and if this creates a balance owed to LCCC. It's also important to note that students who drop classes after the census date will receive a “W” on their transcript. Students who drop classes after the census date may have also their financial aid impacted negatively by LCCC’s Satisfactory Academic Progress (SAP) policies. Students should always be counseled to consult with the financial aid office if they are considering withdrawing from the college or dropping a class.

If you have additional questions, please contact the financial aid office:
Phone: 307-778-1215
Email: financialaid@lccc.wy.edu